Secure cataloguing workspace
UploadDrive folders, images, PDFs, ZIP/TAR, or CSV.
ProcessOCR, image QA, barcode ranges, and MARC preparation.
ReviewEdit MARC fields, check Koha mappings, and control credits.
ExportMRC, MRK, CSV, labels, cards, and Koha import plans.
AI-assisted MARC and Koha work, behind Sothik One.
Process barcode folders, photos, PDFs, CSV rows, and manual MARC drafts with review-first controls before export or label printing.
Sothik One Login
Required before any LibraryPilot service opensSigned out. Sign in with Sothik One before using LibraryPilot services.
Dashboard
Batch Status
View allNo batches yet.
Processing Storage
- Client storage mode keeps bulky source files and intermediate work on the user's machine where browser or desktop capabilities allow it.
- Server storage should keep final MARC/export data, consent/license snapshots, credit ledger entries, and audit metadata only.
- Production needs resumable local processing, encrypted local cache, and explicit user export before clearing client files.
Professional Plans and Packages
Move beyond the public 5 catalogues/IP/day quota with authenticated Sothik One access and Pay Sothik checkout.
Add Library
Required before batch cataloguingNo library selected. Add one before processing cataloguing batches.
No active library license selected.
Saved Libraries
No libraries yet.
Prepared Job and SSH Koha Import
Paste Drive links and prepare a job to see commands, workspace, and output paths.
Budget Allocation
Choose workload and package to split upfront payment across cataloguing service, ChatGPT/OpenAI, Cloud Vision OCR, token/API buffer, and profit.
Credit Wallet
Credits are saved in this browser until account wallets are enabled.
Credit Estimate
Estimate a Drive, upload, or folder cataloguing job before preparing it. Credits cover cataloguing work, image handling, ChatGPT/OpenAI, Cloud Vision OCR, token/API buffer, and profit.
Saved Drive Batches
No saved Drive batches yet.
Saved SSH Profiles
No saved SSH profiles yet.
Downloads
No processed batches yet.
Barcode / Label Printing
MARC, Koha item fields, and CSV rowsNo labels prepared yet.
Koha Field Mapping
Editable print extraction fieldsPrint Preview
0 item(s)Build a print sheet to preview barcode labels, spine labels, or catalogue cards.
Data Retention Policy
Prototype summary- Cataloguing processing requires explicit user consent before a job is prepared.
- Library processing requires an active or trial library license/entitlement before a job is prepared.
- Browser-saved libraries, Drive batches, SSH profiles, credits, and Downloads stay only in this browser until cleared.
- Uploaded source documents, extracted images, manifests, OCR text, QA reports, and generated MARC files should expire from production job storage after 30 days unless the user extends retention.
- Completed Downloads should expire after 90 days unless attached to an active paid project or exported by the user.
- Credit ledger, invoice references, and audit events should be retained for 7 years for financial and operational traceability.
- Public quota keys should use hashed IP/day records and expire after 32 days.
- Users should be able to export work before deletion and request deletion of library profiles, uploaded sources, generated outputs, and saved batches.
Current Controls
- Use the Clear buttons in Libraries, Settings, and Downloads to remove browser-local prototype data.
- Connector secrets are not stored in the public browser prototype.
- Production must add server-side expiry jobs, deletion audit events, backup expiry, and per-organization retention settings before real client data is hosted.
Review Rules
- Generated DDC, UDC, book numbers, call numbers, and headings stay review-required.
- Koha and Z39.50 candidates import into review before final export.
- Public quota is enforced by intake, not by browser state.
Admin Foundation
- Roles: public, cataloguer, contractor, institution manager, platform admin.
- Next build: auth seed, protected dashboard, batch records, audit log.
- Connector secrets remain server-side only.